When a tenant moves out, it can feel like a whirlwind of to-dos, timelines, and surprises. Whether it’s a planned departure or a sudden vacancy, making sure the unit is show-ready is crucial for minimizing downtime and finding the next great resident. At unitiiPM, we know just how fast-paced and competitive the Calgary rental market can be. That’s why we’ve created this essential checklist for anyone involved in Calgary property management—to help you transition seamlessly between tenants and present your property in the best possible light.

Here are the 7 key things you need to do before showing a unit again.

1. Complete a Thorough Move-Out Inspection

Start with a detailed walk-through as soon as the tenant has moved out. This inspection is your opportunity to document the current condition of the unit and compare it against the move-in report. Note any damage beyond normal wear and tear, check appliances, fixtures, flooring, and walls.

For those involved in Calgary property management, it's vital to stay compliant with Alberta tenancy laws. Be sure to keep detailed records and take dated photos to avoid any disputes over security deposits.

2. Schedule a Deep Clean

Even if the previous tenant left the place fairly clean, nothing compares to a professional deep clean. Prospective renters will immediately notice if a unit smells fresh, sparkles in the right places, and feels move-in ready.

At unitiiPM, we recommend schedule professional cleaners between tenancies. This includes steam cleaning carpets, scrubbing baseboards, degreasing kitchen appliances, and making bathrooms spotless. In the Calgary rental market, cleanliness isn't just a bonus—it's a must.

3. Handle Repairs and Maintenance Proactively

Before showing the unit, make sure everything is in working order. Replace burnt-out light bulbs, fix leaky faucets, patch nail holes, and ensure all appliances are functional. Even minor issues can deter an otherwise interested renter.

If you’re managing multiple properties in Calgary, it can be easy to overlook small tasks. That’s where using maintenance tracking tools can help. At unitiiPM, we automate and prioritize repairs efficiently so no detail is missed—an essential part of Calgary property management best practices.

4. Refresh Paint and Touch-Ups Where Needed

A fresh coat of paint can do wonders for the appeal of a rental unit. If the walls are scuffed, stained, or painted in outdated colors, consider a refresh. Neutral tones like soft gray, beige, or off-white can help new tenants envision themselves living in the space.

For units with high turnover, regular touch-ups also protect the integrity of the space over time. In a competitive Calgary rental environment, making your unit visually inviting gives you an edge.

5. Stage the Unit for Photography and Showings

You don’t need a full furniture set to stage a unit effectively. Even small touches—like new light fixtures, strategically placed plants, or modern cabinet hardware—can make a big difference. Good staging highlights the layout and natural light and helps renters emotionally connect with the space.

High-quality photos and video walkthroughs are crucial for listings in Calgary. A well-staged and well-lit unit will generate more interest online, making it easier to lease faster.

6. Update Your Listings and Online Presence

Before you start showings, make sure your listings are updated with new photos, an accurate description, and all the relevant details like square footage, rent amount, and included utilities. Don’t forget to highlight nearby amenities—like transit, schools, parks, and local businesses.

As a Calgary property management company, we know that today’s renters do their homework online. Having your unit listed across multiple platforms (like Rentsync, Facebook Marketplace, and your website) ensures it reaches the widest possible audience.

7. Set Expectations for Showings and Applications

Finally, set clear boundaries for how and when the unit can be shown. Do you prefer private appointments or open houses? Will you be using digital scheduling tools? Be ready to answer common questions about the application process, lease terms, and screening criteria.

In our experience at unitiiPM, renters appreciate transparency and prompt communication. Having a well-organized showing process not only improves the renter experience but also builds trust—an important part of retaining great tenants long term.


Tenant turnover doesn’t have to be stressful. With the right process in place, you can transform a recently vacated unit into a move-in ready home that renters love. By following these 7 essential steps, you’ll make sure the unit shines, your operations run smoothly, and your property remains a top choice in the competitive Calgary rental market.

At unitiiPM, we bring a people-first approach to Calgary property management, blending technology, compassion, and experience to deliver seamless transitions and exceptional service. Whether you're managing a single unit or an entire portfolio, we're here to support you every step of the way.

Q: What is the first thing a Calgary property manager should do when a tenant moves out?
A: Start with a detailed move-out inspection to assess the unit’s condition and document any damage beyond normal wear and tear.

Q: How can I handle multiple showings efficiently?
A: Use scheduling tools like Calendly or property management software to automate appointments and reduce no-shows.

Q: What platforms work best for listing rentals in Calgary?
A: Rentsync, Facebook Marketplace, Rentfaster.ca, and your property management website are all popular and effective.